Inspection-ready, every day. Not just when the GPhC inspector arrives.
Digital fridge logs, CD destruction records, SOP sign-offs, and cleaning records — time-stamped, attributed, and visible in one single view.
Every paper form in the pharmacy, gone digital.
Pharmace replaces every clipboard, folder, and paper template with a digital record that is always complete, always attributed, and visible in one single view.
Scan to Shelf
QR-based prescription storage and retrieval; the PDA scans bags to shelf locations, with automatic SMS/email to the patient when ready.
Delivery Management
Driver app (iOS/Android) plus web dashboard; bag scanning, route map, signature/photo proof, and payment logging.
Near Miss Recording
Logs dispensing errors caught before reaching patients, with trend charts and monthly huddle summaries.
Patient Safety Incident Reporting
Captures errors that reached a patient; harm level, contributing factors, and image uploads.
Cleaning Logs
Zone-based cleaning schedules with auto-reset due dates and overdue flags.
Date Checking Logs
Expiry checks per zone; dm+d drug entry, batch/expiry capture, expiry queue and stock removal.
Handover Diary
Digital task management replacing paper handover books; assignable, patient-linkable tasks.
Address Book
Reference store for supplier, prescriber, and company contacts.
Visitor Log
Digital sign-in/out with on-screen signature and a live visitor board.
Accident Book
Accident reporting with consent capture and image upload.
Prescribing Interventions
Logs clinical interventions raised with prescribers, outcomes, and decisions.
RP Sign-In + CD Key Log
Combined responsible pharmacist sign-in (auto GPhC lookup) and CD key accountability with calendar view.
Fridge Temperature Monitoring
PDA temperature logging, out-of-range email alerts, and 7-day graphs.
Cash Up Log
Cash in/out, end-of-day reconciliation, and Z-read capture.
Patient Appointment Calendar
Service booking with internal scheduling and a public self-booking link.
MHRA Safety Alerts
Auto-ingests recalls/FSNs; action logging and staff assignment with full audit.
Messaging Campaigns
Targeted SMS/email to filtered patient groups with cost visibility.
Report Summaries
Monthly patient safety audit consolidating incidents, interventions, and compliance log checks.
SOP Management
Upload and manage SOP compliance and reading across your pharmacy or group. All activity logged and audit ready. Staff read on their own iOS or Android app or on the Pharmace platform.
GPhC inspections, handled.
Most pharmacies spend two weeks before a GPhC inspection scrambling through folders. Pharmace makes inspection-ready the default state. Your logs are always current, always complete, and always to hand — because they are filled in daily, not before the inspector calls.
- Every entry time-stamped and attributed to a named person
- Missed logs flagged before the end of the day
- Full visibility of every log in one single view
- Works alongside your existing GPhC inspection prep
- No paper forms, no folders to maintain
What a GPhC inspection looks like on Pharmace.
Your inspector arrives. They want to see fridge temperature records for the last six months, CD destruction logs, and evidence that your SOPs have been followed. In the old world, this means a folder hunt.
On Pharmace, the inspector can see all of the logs and data captured – in one single view. The report summaries give them confidence that checks and reports have been completed to comply with GPhC requirements.
Pharmacies using Pharmace typically pass compliance reviews without a single corrective action related to record-keeping — because the records are never incomplete to begin with.
See compliance logs in your pharmacy.
We will walk through a full compliance export — fridge logs, CD records, SOPs — using a real pharmacy's data structure.